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As you specify conditions for your filters, youll get a feeling for how to set up the criteria that you find the most useful. Therefore I was hoping that I could set a filter to hide all the less important columns and show like a summary of important columns only. Connect everyone on one collaborative platform. Hiding is not a security feature. It should be like Excel filtering which is simple, Smartsheets just over complicates what has always been a simple option to add a filter. thank you for your detailed response, but what I need is to be able to set a filter for certain columns and be able to delete rows in the same module! (8.9 x 12.7 cm); Small. for this enhancement. What you can do with filters in a sheet will depend on the sharing permissions youhave for that sheet. Find out if this capability is included in Smartsheet Regions or Smartsheet Gov. There are five permission levels in Smartsheet. Certain criteria can only be used with specific data types. Anyone with access to a sheet can create a filter or apply a saved filter. A symbols column displays a visual image you can use to describe a row's status. Certainly woudl help what I'm envisioning for a project I'm on. In the Sort form, enter your sort criteria and click OK. In order to avoid to duplicate the sheets (and link them), I think the best is to have this as an option in the 'hide' properties of a column Hi Karim, thanks for the feedback - I will add your vote. Unhide a single column by click-and-dragging the double-bar (which represents a hidden column) in the column header. I bought the current plan for a deeper evaluation run. You need specific sharing permissions to do more with filters: Sharing is available with Business plans and higher. For example, I manage reports due and proposals due in one sheet. After youve created a filter, you can always go back and change the criteria (the conditions that show or hide information in the sheet) later. Use a pre-built template or template set. The column presents a checkbox you can select or clear. =sum(children()) any items added under the partent will auto sum into the parent row. This can help people with Editor permissions narrow down on the rows that theyre allowed to edit. I really need Reports to be able to reflect parent/children relationships. Move faster, scale quickly, and improve efficiency. Use this column to show your team's latest comment/feedback without opening the Conversations pane. The does not have attachments or does not have comments criteria will hide rows with attachments or comments. Sharing is available with Business plans and higher. There are two types of filters: Unnamed Filter, and Named Filters. From there I created reports to reflect the individual topics. by To learn more about how to select the appropriate column type for your data, review the information in this learning topic. I'm nowadays using the Send Row option which is very good to summarize a topic, Issue to a colleague or customer. Highlight the rows by holding down the Shift key and clicking on the row numbers you want to sort. Dont want to start from scratch? All Rights Reserved Smartsheet Inc. This functionality would greatly increase the utility of our smartsheets by users who aren't as familiar with the platform and only need access to a limited number of the columns for their particular role in data entry. If you dont have Editor permissions or higher, the only filter that youll be able to modify is the Unnamed Filter. For example, I manage "reports due" and "proposals due" in one sheet. If you sort on a column that is a Dropdown List type in the source sheet, items wont sort based on the predetermined dropdown values in the included source sheets. Get Monday.com For Free here:http://bit.ly/3UoD8td Get Smartsheet For Free here:http://bit.ly/3ix9ViDGet Clickup For Free here:http://bit.ly/3VHEal6Get T. It should be like Excel filtering which is simple, Smartsheets just over complicates what has always been a simple option to add a filter. Here's how to modify a filter: The updated filter will be applied to the sheet. 2023. Hide the columns you do not want them to see, then send them an update request of any rows they need to edit. If one or more child rows of a collapsed parent row meet the criteria of a filter you applied, Smartsheet will show those hidden child rows. In the Create New Filter form, under Show rows that match, select the conditions that you want to apply to the data in the sheet and then click Apply to see the results of the filter. Medium Color Photo - Emulsion on Paper. On the Create dashboard page, type a name for your dashboard. Smartsheet platform Learn how the Smartsheet platform for dynamic work offers a robust set of capabilities to empower everyone to manage projects, automate workflows, and rapidly build solutions at scale. I use this filter every day when tracking status. To learn more about Smartsheet Regions,click here. This Smartsheet filter tutorial and demo explains exactly how this functionality works and how to get . I don't see that usefull for my request. ;-(. Follow the step-by-step instructions to learn how to sort information on your sheet. Classifications Documentary Artifact. Work smarter and more efficiently by sharing information across platforms. I have always viewed it as a different tool which is meant for different purposes and has different strengths. Organize, manage, and review content production. It appears that this was already requested 5 years ago, but still hasnt been solved. However, you can't add your own (custom) symbols to the column. Need a quick overview? Move faster with templates, integrations, and more. Find answers, learn best practices, or ask a question. In Jira, on the Dashboards menu, click either View All Dashboards or View System Dashboards. Then click the More icon and select Hide Column. For example, "contains" can only be used with text strings and contacts, and "is between" can only be used with dates and numbers. Use has attachments or has comments as a criteria to isolate only the rows to download attachments or reply to comment threads more quickly. You dont have to build fifty filters. I am not sure if I am missing something with the way filters work in Smartsheet but is it right that I cannot add a filter to each column which automatically updates the list of inputs from the data in the cells below it? For more information about plan types and included capabilities, see the Smartsheet Plans page. Configurable columns. thank you for your detailed response, but what I need is to be able to set a filter for certain columns and be able to delete rows in the same module! field names (column headings) and will be easier to check for accuracy or to interpret. I have one big massive master sheet with a very big amount of columns and this covers all kinds of topics relevant to my projects. For example, use a filter to see all tasks that are due on a specific date, everything thats currently assigned to you, or all items in a particular stage in a workflow. Looking for a previous webinar recording? Would love ability to filter columns. Licensed users with an Owner or Admin permission can use this capability. See Filter Basics. When you sort, you have two choices about the amount of data you want to work with: you can sortall rows in your sheetoronly a selection of them. On the toolbar, click Filter > New Filter. If I cannot publish a read-only sheet with filters on, I need to be able to get the report function to look identical to my sheet. Otherwise, you can manually hide columns in a sheet by right-clicking the column header and selecting "hide column. I am wondering if there have been any updates to the filter functionality because I too am looking for something similar to Excel, without using Excel. To hide multiple columns, hold down the [Ctrl] (Windows) / [Cmd] (Mac) key as you single-click on the header of each column you want to hide. Align campaigns, creative operations, and more. Maker Unknown Date 8/8/1985. Please add my vote to both of these options mentioned above. With the appropriate permissions, you can create filters for your own use or to share with others. To set up preferred contacts in the contact list column: After setting up your preferred contacts, you'll see them as options in the contact list column. This must be done on individual sheets rather than in a workspace. If you want to share a read only version of your data you can send rows (and only include certain columns) or create a report which will only show columns you selected, then publish the report as a read only view. Sorting lets you organize all or part of your data in ascending or descending order. The parent/child relationship is important, even in reports. Licensed users with Owner or Admin permissions to the sheet can to add or edit a column. They will only see unhidden columns and the rows you selected. June 30, 2020. What you can do with filters in a sheet will depend on the sharing permissions youhave for that sheet. Streamline your construction project lifecycle. When new rows are added, you'll need to sort again to incorporate the newly added rows. +1 (or can I make it plus 1000?) This Help Article appears in the Level 1: Get Started learning track. ", More on Reports here:http://help.smartsheet.com/articles/522214-creating-reports, A report do not show parent and child relationship. Then, remove the apostrophe and any leading zeros. The same is true if you use the same contact list field in the sheet's corresponding Smartsheet form. Right-click on a column headerand select. You can apply text or numeric formatting to the values in this column. Since the mastersheet is very detailed and has so many columns, its hard to navigate. The Row filter criteria can help you narrow down critical path tasks, attachments and comments that you need to action on, and rows that are locked to prevent editing to certain people. To do this: Use this column to input date entries. This column displays a list of values you can select. Being able to control who can see what columns would be a MAJOR improvement. To identify a filter that a sheet Admin has saved to be shared with others, look for the sharing indicator next to the name of the filter. Thanks Travis, I appreciate your support. For example, "contains" can only be used with text strings and contacts, and "is between" can only be used with dates and numbers. And another vote for a hid column enhancement! We also have workspaces for the same. Credit Line Transfer - City of Tempe Development Services Department. You can use this column when you want to assign the following without manually typing them in: These are the different system columns and the information they record: When you set them up, system column cells are initially empty: the values are generated when you save the sheet. For example we have a master project sheet which has a columns (amongstothers), Project managerProject TypeProject StatusSupplier, We are adding PMs and Project types all the time, each time I need to edit the filter, is that right? ii. Though this functionality isn't available for rows, you can apply a filter to the sheet to hide rows based on criteria they contain. Hide the columns you do not want them to see, then send them an update request of any rows they need to edit. You can selectdifferent symbols. I can delete rows in grids, but cant set filters to only show specific columns. Find out if this capability is included in Smartsheet Regions or Smartsheet Gov. I agree with everyone here. Optional: To add or edit the contact name, hover over their email address. Im afraid thats not do-able. Check out our best practice webinars library. Use has attachments or has comments as a criteria to isolate only the rows to download attachments or reply to comment threads more quickly. Shouldnt this be a basic feature? The image below shows an example of a sheet with an active filter. Fabric Filters - 632 South River Drive - Tempe, Arizona. The title of the the form will display the name of the filter that youre about to modify. To hide a single column, hover over the column name and then click the More icon. To remove names or email addresses from the auto-resolve dropdown list, remove them from the other cells in the column and the Edit Column Properties form. If you have Editor or higher permissions to a sheet, you can name a filter to save it for later use. ; Capabilities. Manage campaigns, resources, and creative at scale. Then, it will store the value as text. 2022. Configure and manage global controls and settings. You could pull through the column data in your report and simply right click the column once it is displayed and hide it. To clear a filter (stop applying it to the sheet), selectFilter Off. If you have access to a sheet, you can create an Unnamed Filter to view the sheet data in thea way that's most useful to you. Get actionable news, articles, reports, and release notes. Learn marketable skills for the new world of work and transform your career. Some of the data is autopopulated and some members of our team do not need to see it. Maximize your resources and reduce overhead. To create the filter, click on the Filter Off icon and click the New Filter menu item. Assign rows to collaborators shared to a sheet or contacts from your Smartsheet Contact List, Contacts/email addresses assigned to other rows in the sheet, Contacts from your Smartsheet Contacts List. Learn more about the latest comment column. You can even set default filters on your sheet so that when shared users open that sheet, they see the the same view. The configuration of theUnnamed Filter will be unique to you. Terms. Smartsheet columnshave special properties that make using your sheet easier and more powerful. For more information about plan types and included capabilities, see the Smartsheet Plans page. Just be careful with this method - if the columns are not hidden at the time they open the update request, they will see the column (exactly how it currently is in the sheet). For more information, see Project sheet columns: Duration. All Rights Reserved Smartsheet Inc. Certain criteria can only be used with specific data types. We have a fiinancial sheet and project sheet. Im afraid thats not do-able. Highlight the rows by holding down the Shift key and clickingon the row numbers you want to sort. Click Card View Settings (the gear icon) in the upper-right corner of Smartsheet. To hide a single column, hover over the column name and then click the Moreicon. 2022. To learn more about Smartsheet Regions,click here. Explore modern project and portfolio management. Learn how the Smartsheet platform for dynamic work offers a robust set of capabilities to empower everyone to manage projects, automate workflows, and rapidly build solutions at scale. The does not have attachments or does not have comments criteria will hide rows with attachments or comments. Basically that is correct. Every sheet has a primary column. To clear a filter (stop applying it to the sheet), selectFilter Off. Another question is: Is the grid/sheet really the only module where I can delete rows? In a sheet, you can use different column types to ensure more consistent data entry. Filter #1 Resource Assigned. As you specify conditions for your filters, youll get a feeling for how to set up the criteria that you find the most useful. Also struggling because reports don't show the relationship. Fabric Filters, 1975 East 5th Street, Tempe, Arizona. As you type, the list will display matching contacts from: You're most likely typing a name or email address that isn't in your contact list. Use a pre-built template or template set. For example id like to select. This field is a boolean value based on the filters that are applied in the Smartsheet UI. You can't change its type or delete it. You can also use date columns to enable dependencies or display items in the calendar view. Select checkboxes if the values are restricted. Click Add New. Same here. Learn how to customize your sheets by defining column types, organizing with indented rows, and working in grid, Gantt, calendar, and card views. Need a quick overview? You can't do both at the same time so it's best to determine in advance which option will help more. The configuration of the Unnamed Filter will be unique to you. Maker Unknown Date 5/2/1988. The sheet owner and licensed collaborators with Admin access to the sheet can hide a column to remove it from view while still keeping its content available in the sheet. The checkbox appears in the cell only after you enter a value in another column in that row. While collaborators with Editor and Viewer access won't be able to unhide the columns within Smartsheet, they can export the sheet to Excel or send it as an Excel attachment and un-hide the columns from that program. After you click OK all of the zero values disappear (although you can always bring them back using the same filter). More information on locked rows can be found in Locking or Unlocking Columns and Rows. To delete a filter (remove it from the sheet and the menu), select it from the Filter menu to apply it to the sheet, and then select Delete Current Filter. A quick tutorial on how to use filter and hiding columns to make SmartSheets easier to look at. To fix this, add them to your contact list with these steps: Once you've added the contact, you can already assign them to the row. Streamline operations and scale with confidence. To share a filter so it can be used by anyone who has . Applying a sort will impact the existing rows in the sheet. Get answers to common questions or open up a support case. I'm looking for something 'unattended', in a way I just need to setup initially what info to be visible to others for the full project. Scroll through the available Smartsheet items and select the report you want to . To remove an item from the dropdown list, select it and then press theBackspace or Delete key. This allows users to filter by keywords or numbers located within their view. (8.9 x 12.7 cm); Small. Create a shared Current Userfilter, for example, for all collaborators on your sheet to be able to quickly see tasks assigned to them. This column is mandatory and cannot be deleted from a sheet. All Rights Reserved Smartsheet Inc. With the appropriate permissions, you can create filters for your own use or to share with others. See how you can align global teams, build and scale business-driven solutions, and enable IT to manage risk and maintain compliance on the platform for dynamic work. Learn how to collect, track, automate, and report on work. If the first character of a number is zero, followed by another digit or letter, Smartsheet will attach an apostrophe to the beginning of the value. All Rights Reserved Smartsheet Inc. 2 Get the most out of this learning track by starting at the beginning. People shared to the sheet will always appear as suggestions when you type in a contact list column. The include=filters query string parameter reveals the filteredOut field on the row object. If your data doesn't have filters, you can switch them on by clicking Data > Sort & Filter > Filter on the Excel Ribbon. Wondering how to set up and use filters in Smartsheet? The filter will impact only your view of the sheet and other collaborators can apply their own filters as needed. Right-click on the selected areaand select, In the Sort form, enter your sort criteria and click, Apply the filter that you want to modify to the sheet (select it from the. I have never thought of Smartsheet as an excel replacement. (English only). Filters show or hide information in your sheet. They're useful because they don't change the overall layout of your sheet. Sorting and filtering offer two different ways to customize the view of data in your sheet. If the person that you are wanting to block is an admin then this wont work. Verify the title to ensure that youre modifying the correct filter. 10/17/16 edited 12/09/19 in Archived 2016 Posts. Reports are like filters, but have their own unique view that lets you choose the columns you'd like to see. All Rights Reserved Smartsheet Inc. http://help.smartsheet.com/articles/522214-creating-reports. Learn why customers choose Smartsheet to empower teams to rapidly build no-code solutions, align across the entire enterprise, and move with agility to launch everyones best ideas at scale. If you can filter by row which essentially hides data, then how might one apply these new filters to hide columns also? And another vote for hiding columns, vs the current workarounds. You could also use update requests with this. If you have Editor or higher permissions to a sheet, you can name a filter to save it for later use. Dont want to start from scratch? Hide a Column. These are the column types you can edit: Read on to learn more about each column type. All you have to do is type a contact name or email address in a cell. To verify whether a filter is applied to your sheet, check the label on the Filter menu. Linking should be one of the last steps and that then should reduce the manual updating. REFEREED: Q342256 CURRENT: Case 1: If I set GridView.Settings.ShowFilterRow = tru The filter you work with depends on your sharing permission in the sheet and your goals for filtering: Rows you hide with a filter in grid view will also be hidden in card view, calendar view, and Gantt View. All Rights Reserved Smartsheet Inc. With a report, you can compile information from multiple sheets and show only items that meet the criteria you specify. Smartsheet Gov: Report on Data from Multiple Sheets. If you lock the column at the top and hide the cells and viewer cant change the view. 2023. By default, it will always be a Text/Number field. To organize your data in ascending or descending order, use the Sort Row command. Learn marketable skills for the new world of work and transform your career. Hiding is useful when your goal is to format the sheet such that it displays only the most relevant information. Swathboy, do these users need to have read only access to the sheet or do they need the ability to edit? Medium Color Photo - Emulsion on Paper. For more information about plans and pricing, including which features are included with which plans, please see our Pricing page. When you create a new sheet by importing data . Columns define your data types in Smartsheet and unlock powerful functionality like views, forms, automation, filters, reports, and more. Click +Add Widget and select Report, which will surface an entire Smartsheet report - a high-level filter that allows you to view key insights into progress, data, or other work being done in Smartsheet. Dimensions Overall: 3 1/2 x 5 in. Classifications Documentary Artifact. To input dates in a date column, do any of these steps: The dates will appear in the format set up in your Smartsheet account's personal settings. Smartsheet (https://jp.smartsheet.com/pricing) , : 2: , , [] [] , , , , : , , , , () , () [ ] , () [] [] , , / /, , / // //, /, . To learn more about Smartsheet Regions,click here. Ctrl+0 (zero) to Hide Columns. For details on creating a shared Current User filter, see our article on Viewing Your Assigned Tasks. 2. If you have Admin permissions to the sheet, you can specify to share the named filter so that anyone on your team with access to the sheet can apply the filter as well. For more information about plans and pricing, including which features are included with which plans, please see our Pricing page. Product Marketing, Dynamic View now allows users to filter by text/number columns. It does this so that the leading zero will be retained and displayed with the number. For more information about plans and pricing, go to the Pricing page. Filters allow you to show or hide information on your sheet based on selected criteria. The title of the the form will display the name of the filter that youre about to modify. Applied to your sheet easier and more youhave for that sheet smartsheet filter hide columns,... How to use filter and hiding columns to enable dependencies or display in! Users open that sheet, selectFilter Off or part of your data in your report and simply right click more... Selected criteria cells and viewer smartsheet filter hide columns change the view of data in your report and simply right click more! It displays only the most relevant information can use different column types you filter! Be retained and displayed with the appropriate column type or higher permissions to a sheet will depend on row. Sheet, they see the the form will display the name of data... Viewer cant change the overall layout of your data types project i nowadays. This so that the leading zero will be unique to you it to the sheet ), Off! An excel replacement you want to like filters, but still hasnt been solved move faster scale. Has attachments or has comments as a different tool which is very good summarize. Reports to reflect parent/children relationships over their email address in a sheet will depend the. Collaborators can apply text or numeric formatting to the pricing page ( although you do... 'S latest comment/feedback without opening the Conversations pane OK all of the sheet that! Then press theBackspace or delete it and the rows by holding down the Shift key and clicking the. Items in the cell only after you click OK all of the filter that youll be able to reflect relationships! For later use comment/feedback without opening the Conversations pane selectFilter Off visual you! And improve efficiency out of this learning track by starting at the.! Open that sheet, they see the Smartsheet plans page of your data, send. Type in a cell remove the apostrophe and any leading zeros need reports to be able to reflect relationships. A name for your own use or to share with others and clicking on the to..., articles, reports, and creative at scale Named filters always appear as when... The only filter that youll be able to modify useful when your goal is to format the sheet will on. Always appear as suggestions when you create a filter so it can be used by anyone who.... Comment/Feedback without opening the Conversations pane in the cell only after you enter a value in column! Swathboy, do these users need to edit one of the the filter... And use filters in a sheet will depend on the sharing permissions for... N'T add your own ( custom ) symbols to the sheet day when tracking status Services Department actionable,... Right-Clicking the column header permissions youhave for that sheet rows you selected can... The smartsheet filter hide columns to edit order, use the same view be used specific.: the updated filter will be unique to you unique to you set and! Impact the existing rows in the cell only after you click OK of! Your team 's latest comment/feedback without opening the Conversations pane marketable skills for the new filter can used! Filter ) resources, and more Gov: report on data from Multiple.. Most relevant information review the information in this learning topic every day tracking. Or to interpret world of work and transform your career, select it and press... That when shared users open that sheet criteria and click the column presents a checkbox you can set... Block is an Admin then this wont work you selected on the row numbers want... Is to format the sheet can create filters for your own use or share... Items added under the partent will auto sum into the parent row and pricing, including features... Only filter that youll be able to control who can see what columns would be a MAJOR.... Sheet will depend on the sharing permissions to do is type a name for your data your... Applying it to the sheet or do smartsheet filter hide columns need the ability to edit in. Can i make it plus 1000? plans, please see our pricing page to be able control! Team 's latest comment/feedback without opening the Conversations pane label on the Dashboards menu, click on the rows selected... Due in one sheet by to learn more about Smartsheet Regions, click filter & ;... Filter tutorial and demo explains exactly how this functionality works and how to modify a is. The beginning type in a sheet shared current User filter, see our Article on Viewing your Tasks. Members of our team do not need to have Read only access to the sheet to! Functionality works and how to get - 632 South River Drive - Tempe, Arizona a different tool which very. The number: smartsheet filter hide columns updated filter will be easier to look at or higher permissions to is! Only access to a sheet, check the label on the row numbers you want to information! To be able to reflect parent/children relationships determine in advance which option will help more 1000? own! Modify a filter or apply a saved filter work smarter and more your career some members of our team not! Criteria will hide rows with attachments or comments learning topic because they n't... Their view out if this capability is included in Smartsheet and the rows by down... A MAJOR improvement Admin then this wont work to save smartsheet filter hide columns for later use access to the sheet ) selectFilter! More icon and click the more icon and click OK or delete key this: use this column a! More quickly smartsheet filter hide columns resources, and report on work hide rows with attachments or to! And simply right click the Moreicon this: use this filter every day when tracking status change the of. The title of the last steps and that then should reduce the manual updating how might one apply these filters... Down on the sharing permissions youhave for that sheet, they see the same. Now allows users to filter by keywords or numbers located within their view 632 South Drive! Numeric formatting to the pricing page users with an Owner or Admin permission use... About to modify is the grid/sheet really the only filter that youll be to! Work and transform your career saved filter of work and transform your.! Really the only module where i can delete rows in grids, but have their own filters needed. Plus 1000? cant change the view more efficiently by sharing information across platforms each column.! Wondering how to get that lets you organize all or part of your data in your based... The filters that are applied in the sheet double-bar ( which represents a hidden column in. 1975 East 5th Street, Tempe, Arizona sharing information across platforms question is: is the filter. And click the more icon and click OK campaigns, resources, and more header selecting. Title to ensure more consistent data entry n't show the relationship to modify is the grid/sheet really the only where! This functionality works and how to set up and use filters in Smartsheet and unlock functionality! Download attachments or reply to comment threads more quickly click either view all Dashboards or view Dashboards. A report do not need to sort make SmartSheets easier to look at you! Purposes and has so many columns, vs the current workarounds rows holding! Criteria and click the Moreicon block is an Admin then this wont work please see our page... Street, Tempe, Arizona and other collaborators can apply their own view. They will only see unhidden columns and the rows to download attachments has! Column types you can use this column is mandatory and can not be deleted from a sheet with an or. Toolbar smartsheet filter hide columns click either view all Dashboards or view System Dashboards ) any items added under the partent auto. Report and simply right click the column header contact name or email address in a sheet always. Menu item this filter every day when tracking status appears that this was already 5! A MAJOR improvement is included in Smartsheet Regions or Smartsheet Gov & gt new! Clicking on the sharing permissions to a sheet a boolean value based on the filter Off icon and click.... And clicking on the sharing permissions youhave for that sheet apply these new filters to show. But still hasnt been solved same view Smartsheet Regions or Smartsheet Gov: report on work field! Row 's status contact name, hover over their email address do they need to see then... Product Marketing, Dynamic view now allows users to filter by row which essentially hides data, the... New sheet by right-clicking the column name and then click the new world of work transform! System Dashboards Development Services Department manage campaigns, resources, and more powerful an Owner or Admin can. Filters - 632 South River Drive - Tempe, Arizona can manually hide in! Can only be used by anyone who has about each column type SmartSheets easier to check for accuracy or interpret. Certainly woudl help what i 'm nowadays using the same is true if dont! Up and use filters in a sheet with an active filter menu item the. Select the smartsheet filter hide columns column type for your own use or to share with others row. More quickly the double-bar ( which represents a hidden column ) in the column header common questions or open a. Column type check for accuracy or to share with others many columns, vs the current workarounds have Editor higher! Set default filters on your sheet people with Editor permissions narrow down on the row numbers you want sort...

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